Working remotely while traveling as a digital nomad opens the world to you. As long as you have a decent internet connection, you can live and work and explore anywhere.
However, there are still some “real world” considerations that accompany running a business from the road. Namely, an address for your business, where you will receive your mail.
While you can handle most important matters over email or through a variety of apps and software tools, the world hasn’t done away with snail mail just yet. From client checks to bills to legal documents, you may still need a physical mailbox even as you wander the world.
However, there is a solution to this problem: virtual mailboxes through a reliable digital mailbox provider.
A virtual mailbox company will provide you with a permanent virtual mailing address to receive mail and packages for a monthly fee and even offer mail handling, scan mail packages, to manage your mail and forward it to anywhere you are.
Learn what virtual mailbox companies are, how do they work, how much a virtual mail service cost, what services they include and which is the best virtual mailbox service in the market:
What’s a virtual mailbox service?
How to choose a virtual mailbox?
Best virtual mailboxes
Anytime Mailbox
PostScan Mail
US Global Mail
Traveling Mailbox
VirtualPostMail
Earth Class Mail
SasquatchMail
NorthWest
iPostal1
PO Box Zone
1. What is a Virtual Mailbox Service?
A virtual mail or digital mailbox service, as the name implies, is a service that offers you a permanent mailbox address to collect, open and scan your physical, postal mail for you, providing you (or your business) the benefit to be located anywhere in the world while safely receiving your mail in a real address of a desired business city or your hometown.
Are virtual mailboxes safe?
Virtual mailbox services offered by well known, specialized companies, are safe to use.
Companies offering a mailbox service for businesses or individuals also include a variety of services besides a virtual address, that will allow you to not only to receive mail and packages but also to manage your mail: Scan and revise what you’ve received, to safely store what you decide to keep and use a mail forwarding service to send any mail or package you want to send wherever you (or your business) are.
Some of the most common services offered by virtual mailboxes besides mail storage are:
Real street addresses
Mail notification
Online viewing of envelope
Opening and scanning your mail
Mail forwarding
Secure shredding, disposing or recycling of your mail
Package storage and shipping
Check depositing
Signature upon delivery
At minimum, most of the virtual or online mailbox services offer online viewing.
There are usually different plans to choose, with a base monthly price with additional fees depending on which services you need (like mailbox forwarding) or how much mail you receive.
To set up your new address, you sign up with a service, complete USPS Form 1583, officially change your address and then you will be ready to get mail from anywhere in the world.
2. How to Choose a Virtual Mailbox Service?
There are many factors to take into consideration when choosing a virtual mailbox service to collect your mail packages or to use as a virtual business address to receive your business postal mail, and view and manage your mail online:
If you need a physical address or P.O. Box. for yourself or your business in a certain city, make sure that the service you choose offers an address there.
If you have clients who pay by check, then you’ll want to get a service that includes check depositing.
If you have bills that only come in paper form, then you’ll want an open and scan service, so you don’t miss a payment.
If you want to receive some urgent packages in your location, then it would be important to choose a virtual mailbox that offers a mail forwarding service.
If you don’t want to keep junk mail, make sure to choose one that offers mail shredding services.
Last but not least, the price. There are virtual mailboxes for as little as a monthly fee of $6.99 up to $159 per month depending on what’s included in the service.
To help you assess the existing options and identify the best virtual mailbox service for your specific scenario, start by listing all the must and nice to have requirements for a mailbox service and go through the options we list below.
But, what are the best and cheapest virtual mailbox services? Let’s see next.
3. Best Virtual Mailboxes for Remote Based Professionals, Companies or Digital Nomads
There are many virtual mailboxes to choose from. While your cheapest option is to get a friend or family member to open your mail for you, this is not the most reliable or kindest option. Instead, check out the well known mailbox services below, to choose the best virtual mailbox service in your particular case.
3.1. Anytime Mailbox
Cost: From $5.99 to $49.99/month
Anytime Mailbox ServicesAnytime Mailbox is a well known virtual mailbox that offers services in 1,233 locations across the US, Africa, Americas, Asia, Europe, Middle East, and Oceania. Their pricing depends on the chosen location and services, with a range of plans available. You get a real street address and can choose features such as mail scanning, incoming mail forwarding, Check Deposit, and Shredding.
Each account gets unlimited mail storage as long as your account is active. Anytime Mailbox is probably one of the most global virtual mailboxes for digital nomads and their online interface is user-friendly.
What are Anytime Mailbox “pros” & benefits?:
Services at 1,233 locations.
Rates starting are lower than others.
The app works from PC to Mac, Apple to Android, smartphone to tablet, we’ve got you covered.
What are Anytime Mailbox “cons” & issues?:
The price depends on the location.
There are no different rate plans.
To ensure that the air in the room is always clean and updated in a timely manner, it is necessary to periodicallyair vent cleaning
Now we are not talking about chimneys, which are contaminated with soot - the usual ventilation system (both supply and exhaust) also needs cleaning.
WHY AND WHAT IS THE AIR DUCT POLLUTED?There are always small particles of debris in the air around us, which can get into the ventilation duct. For an exhaust duct, these are:
dust;
fat (which is removed through the hood when cooking);
chemical compounds formed when using household chemicals (detergents, washing powder) and when smoking;
to a lesser extent - other small particles that can get into the ventilation.
Since the air in the apartment is usually clean, the exhaust ventilation duct becomes polluted relatively slower than the supply duct.
If we are talking about supply ventilation (going from the street to the room), then the pollution rate will be significantly higher. The reason is that the outside air is much dirtier than the room air (when it comes to the city).
Grease-contaminated air duct
In addition to dust, it contains:
pollen;
harmful compounds from car exhaust, industrial emissions.
In addition, the supply ventilation channels can be clogged with larger debris: leaves, poplar fluff, small insects. Of course, if there is a ventilation grill at the entrance to the air duct, then this can be avoided, but air with a mass of impurities will still pass through and pollute the system.
Separately, it should be said about natural ventilation and forced ventilation. In the first case (when air passes through the duct without using fans), pollution will occur more slowly. In the second case, when more air passes through the system, it will also become polluted faster.
WHAT EXACTLY GETS CONTAMINATED FASTEST?The cross-section of air ducts - even in small private buildings - is quite large, therefore, on straight sections, pollution, although it goes, is very slow.
Much faster the places where small particles have something to "catch on"become contaminated :
bends;
branching of ventilation ducts;
diameter differences;
filters (this does not mean the filter element itself, but the areas near it, where the filter housing is built into the ventilation system);
valve;
fans;
heat exchangers, heaters, coolers, humidifiers, dehumidifiers;
grilles, anemostats, diffusers.
Dirt accumulates the fastest around these areas. Later, when a decent layer of pollution has already formed in the "problem" areas, it begins to expand further along the duct.
WHAT IS DANGEROUS OF AIR DUCT CONTAMINATION?Ventilation contamination is dangerous for several reasons:
The inner section of the ventilation duct is reduced. As a result, less air passes through the duct.
Further clogging of the air duct with dust is accelerated. If small particles were able to catch somewhere - in this place the deposits will grow faster and faster.
The load on the fans increases, which means that their wear is accelerated.
The indoor climate is deteriorating: the level of humidity rises, the air may contain harmful compounds that cannot be quickly removed, the room becomes hotter and more stuffy. As a result, it harms both the human body and the room itself (the risk of fungus and mold growth increases).
The risk of multiplication of pathogens increases, for which a dirty environment is favorable. The most common consequence in humans is an aggravation of allergies.
If we are talking about ventilation not in an apartment or house, but at some industrial facility, then dust deposition in the duct is also fire hazardous. After all, dust easily flares up, which means that in the event of a fire, the air duct can easily become one of the paths for the spread of fire throughout the building.
Such a fire can become especially dangerous at objects where some flammable substances are present in the working area (which means that they will be deposited in the ventilation system). At the same time, keep in mind that dust can ignite not only from an open fire: it can also be caused by a spark caused by a static charge that has accumulated in the air duct.
HOW DO I UNDERSTAND WHAT CLEANING IS NEEDED?To understand that it's time to clean the air duct, you don't have to look into it regularly.
There are several signs by which you can determine that the system needs cleaning:
The room became stuffy and hot, if other conditions (weather, operation of ventilation and climatic devices) did not change.
Dust builds up on floors and furniture very quickly.
Cobwebs accumulate on the ventilation grill and around it (both exhaust and supply).
Drafts that previously occurred when opening windows or doors are now weaker, or disappeared altogether.
In addition to the above "signs", there is also a practical way to check the performance of the ventilation shaft:
Remove the ventilation grill from the vent.
Rinse the wire rack.
Replace the grill. If the grill is not too dirty, the first 2 points can be skipped.
Open a vent or window.
Attach a piece of paper to the ventilation grill. If it is "pulled" to the grate, it means that there is traction, and the traction is good. Please note: thick paper will not work, because even good traction will not always be able to "pull" a heavy sheet. Better to use half a notebook sheet, a piece of toilet paper, or a scrap of newspaper.
If you notice the "symptoms" listed above, it's time to check the condition of the duct.
This is done visually: the inner surface of the ventilation ducts is examined and the amount of deposits is determined.
You can conduct an inspection in the following ways:
Through a special hole - a hatch. The inspection hatch in ventilation systems must be designed when laying air ducts. However, the hatches are usually located far from each other, so they only allow you to inspect a small part of the system.
Removing the ventilation grill (especially important if there is no inspection hatch). This type of inspection allows you to see a small part of the duct, but it does not require special equipment. Relevant if you want to check the status, but there is no hatch in the system (or there is one, but in another part of the system).
Remotely, using special video equipment. This option allows you to evaluate any, even the most narrow or geometrically complex section of the duct.
If the inspection is carried out by specialists, they may have at their disposal equipment for video inspection. It can be an endoscope with a camera and illumination, which transmits video to the screen, allowing you to evaluate all parts of the ventilation system.
HOW OFTEN DO YOU NEED TO CLEAN THE VENTILATION SYSTEM?In practice, it happens that in many buildings, ventilation systems are not cleaned for years (and in ordinary apartment buildings - even for decades).
In fact, strict inspection and cleaning times exist only in some industrial plants. This primarily applies to buildings in which the production process leads to rapid contamination of the system. For example, this is true in the food industry - extracts at such enterprises draw in fat and flour particles. For such systems, inspections and cleaning can be carried out frequently - and several times a year.
In residential complexes with management companies, as well as in commercial real estate, in which there are no factors that accelerate ventilation pollution, periods of regular inspections can be set, usually once every six months or a year. Such work is carried out by the employees of the management company (or specialists who act on the order of the management company - if its staff does not have “its own” employees of such a profile).
It is recommended to independently inspect the ventilation ducts in their houses and apartments periodically, also about once a year. Cleaning - carried out as needed.
CLEANING METHODS AND TECHNOLOGIESMethods for cleaning the air duct according to the principle of affecting deposits can be divided into:
Chemical.
Mechanical.
Cryogenic.
Dry cleaning is designed to remove fat deposits (which are almost impossible to remove mechanically completely).
The principle is to spray a special composition over the entire surface of the ventilation ducts, which corrodes plaque. After that, the exfoliated deposits are carried out along with the air, or are sucked out by a vacuum cleaner. This method of cleaning is usually used in the kitchens of restaurants, bars, cafes, canteens, and other catering establishments.
Mechanical cleaning (simply scraping off plaque from the canal walls) can be performed using various equipment:
A metal brush on a cable (in fact, it works on the same principle as a cable for cleaning a sewer). To increase efficiency, the cable can be electrically driven. Suitable for not too severe contamination, if there is not a lot of grease in the deposits.
Installation consisting of a mechanical cleaning device and a vacuum cleaner. In this case, the brushes of the cleaning device scrape off the plaque, and the vacuum cleaner immediately sucks it off. This method allows you to clear more serious pollution.
A robot equipped with a video camera and brushes. It allows you to work not "blindly", but to control the process on the monitor.
The removed deposits can be removed either naturally (carried away with the air stream), or using a vacuum unit (in fact, a powerful vacuum cleaner). It connects to the duct and sucks in all the dirt.
Cryogenic blasting is a relatively new method, which is the most gentle and "clean". Purification is carried out with the help of "dry ice", which is fed into the ventilation duct from a special installation.
Contacting the walls of the air duct, the granules of "dry ice" instantly evaporate, creating microexplosions. It is they who clean off all plaque from the surface, while not damaging the walls themselves. In a microexplosion, only carbon dioxide remains from the granule, which is removed through the ventilation duct.
After such a procedure, the cleaned deposits are either removed from the duct in a natural way (carried away with the sweat of the air), or removed with a vacuum cleaner
FOR RESIDENTS OF APARTMENT BUILDINGS: HOW TO CLEAN AND WHAT CAN I CLEAN YOURSELF?Immediately about the basic rule: residents of apartment buildings can independently clean only the ventilation duct section that runs from the apartment to the "common" mine. Mine - refers to the common property, and only employees of the management company or the housing office can clean it.
If you notice that the ventilation in the apartment has deteriorated, you can first try to clean "your" section of the ventilation duct. It is recommended to use personal protective equipment for work - gloves, goggles, a “petal” respirator.
The stages are:
Remove the ventilation grill. It needs to be cleaned and rinsed.
Clear space around the vent.
It is better to cover the floor around the hole with something - as dust and other deposits can fall out of it.
Use a flashlight to visually inspect the area as much as possible. If you have a monopod and an action camera at home, these gadgets can seriously help when examining. Start filming, and slide the camera on a monopod into the ventilation duct.
Manually (with gloves, of course) scoop out large debris from the canal - if any. It is worth working carefully: inside the ventilation duct there may be nails, glass, and protruding sharp parts of a stone or frozen solution.
Use a metal brush to scrape off deposits from the entire surface of the duct.
Sweep out debris with a broom.
Use a vacuum cleaner to remove fine dust from the channel.
Replace the grate.
Check for improved traction.
Usually, if the draft in the air duct of the apartment has deteriorated, cleaning "your" area can help in rare cases. Therefore, after you have cleaned the ventilation duct to the common mine mine, it is better to call specialists who will take care of its cleaning.
In this case, it is recommended to walk along the entrance and warn the neighbors whose apartments are located above us and below you. When cleaning, dust may be emitted from the ventilation system and noise may be heard.
DISINFECTION OF THE VENTILATION SYSTEM: WHY AND HOW IS IT DONE?In combination with cleaning the surface from deposits, disinfection should also be performed - neutralization of microorganisms that could multiply in the ventilation system.
For this, after cleaning, another procedure is performed - spraying inside the system of agents based on hydrogen peroxide, peracetic acid or other reagents that kill bacteria. Such procedures can only be performed by specialists - they cannot be carried out on their own.
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